From a common excel user to advanced user everyone will use sum formula very often. How about same sum formula, with little more advanced features..?
Confused..? ok, I’ll put it in simple words.
What if you can sum numbers based on your own criteria..? or maybe you want to add multiple criteria’s and then you want to sum for only those.
Well, with Excel SUMIFS formula everything is possible.
Basics : Excel SUMIFS formula
Growing business requirements need more complicated data analysis in almost no time to phase up with the competition. So, as an analyst how does you cater those requirements..?
I think the simplest way is to adopt advanced or untapped methods of analyzing data. Indeed, it’s a skill that pays off in a long term.
Without further delay, let’s dive in.
First things first, let’s understand syntax clearly.
SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2], …)
Sum_range : Range or numbers that you want to sum
Criteria_range1 : It’s a range in which you have your most likely criteria’s
Criteria1 : This is where you’ll define your criteria, based on this the above formula will sum numbers
Excel Sumifs formula: Explanation with example
In my example below I’ve sales data by Region, Sales rep, Units sold & Cost.
Question #1: I’d like to sum total cost for the East Region. To do so we can write simple single criteria based formula like below.
=SUMIFS(G:G,B:B,J5) = 6,002
Basically G:G is my sum range i.e. total cost.
B:B is my Criteria range – in this example we have region information in column B:B hence the same has been selected
J5 is my criteria, in my example I’m looking for “East”
Question #2: Now I’d like to know the total cost for Region “Central” & Product “Pencil”
Here is a formula for the above question.
If you notice clearly, I’ve retained the same formula till J5, and then I’ve added second criteria.
In the above formula you’d see that I’ve selected column D:D as my second criteria range because that is where we have a list of products & K5 as my second criteria i.e. “Pencil”.
Note: from second criteria you don’t have to define or select your sum range
Question #3: I’d like to know the total cost for “west” region, Product is “Binder” & units sold should be greater than or equal to 50
=SUMIFS(G:G,B:B,J5,D:D,K5,E:E,”>=50″) = 1,139
I’ve selected E:E as my third criteria range, in which we have numbers of units sold by product by region and so on.
And for my third criteria, I’ve added a logical symbol to indicate the units sold should be greater than or equals to 50.
SUMIFS with wildcard conditions
Question #4: I’d like to know total cost for products Pen, Pencil & Pen Set
In this case we can use the above formula in two ways.
- you can write multiple criteria’s in your formula
- you can use wildcards like * , ? for the same, lets try with the second option
Here is my formula =SUMIFS(G2:G44,D2:D44,”Pe*”) =8,350
G2:G44 : is my sum rage, that is where we have Total cost
D2:D44 : is my criteria range, we have all the products listed here
“Pe*”: It means I’m looking for a product name, which starts with “Pe”: since we are looking for “Pencil”, “Pen” & “Pen Stand”, we should get sum of total cost for all the products.
“*” : Basically it means any letters after “Pe”
Good to know information:
- With SUMIFS function you can add as many as 127 criteria’s as per your requirement, however, in real life scenario the more criteria’s means there a room for error, hence keep it short
- Any blank cell in criteria range and corresponding value will not be considered for calculation, hence it is always advisable to check bank cells, especially in your criteria range and fill them accordingly to get better & accurate results
- We can use wildcard characters in SUMIFS formula; however, it needs to be enclosed with codes. For example “?” for finding one single character & “*” for anything after specific letters.
Essentially Excel SUMIFS formula is one of the most used formula when it comes to Analysis, Dashboards & Ad hoc reporting. So, don’t you think it’s worth investing your time to learn & implement this formula for all the requirements?
Last, but not least, have you been using this formula for a while..? if you do so, would you please share your thoughts in the comments section below.